Export documentation intimidates most first-time exporters. The stack of papers seems endless and the consequences of errors are severe — customs delays, payment issues, and even shipment seizure.
This guide breaks down every document into plain language.
Pre-Shipment Documents
- **Proforma Invoice**: The export equivalent of a quotation. Lists product, quantity, price, terms.
- **Purchase Order**: Buyer's formal order based on your proforma.
- **Letter of Credit**: Bank-guaranteed payment instrument. Most secure for both parties.
Shipping Documents
- **Commercial Invoice**: The official invoice for customs valuation.
- **Packing List**: Detailed description of how goods are packed.
- **Bill of Lading**: The transport document. Issued by the shipping line.
- **Certificate of Origin**: Proves goods were manufactured in India. Required for CEPA/FTA benefits.
Regulatory Documents
- **Shipping Bill**: Filed with Indian customs for export clearance.
- **Phytosanitary Certificate**: For agricultural products.
- **Quality/Test Certificates**: As required by buyer or destination country.